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Management Assistant – (CDI)

Atelier des Lumières (France)

L’Atelier des Lumières is the world’s leading immersive experience center and the top private cultural venue in France (welcoming nearly one million visitors per year). Culturespaces offers a new way to experience the great masters of art history, using cutting-edge techniques and technology.

Job description

The Management Assistant’s responsibilities include:

➢ Ensure accounting and administrative coordination between the site and headquarters:

  • Create, consolidate, and maintain the site’s operational budget tools;
  • Manage budget tracking for different departments, handle invoices, and liaise with suppliers;
  • Prepare daily and weekly reports (ticketing and shop revenue, attendance);
  • Manage meal vouchers and transportation receipts;
  • Handle expense reports.

➢ Manage all cash registers on site:

  • Verify and count cash registers (Ticketing, Shop, Snack Bar, etc.);
  • Process and track checks from various departments;
  • Process and track holiday vouchers and gift vouchers;
  • Submit cash register information and documents to headquarters and the cash-in-transit company;
  • Manage and replenish cash floats.

➢ Support internal communication and optimize processes:

  • Manage collaborative tools: update information on the intranet and oversee the organization of shared folders;
  • Participate in regular team meetings and prepare concise reports for the relevant departments;
  • Automate reporting: develop or improve Microsoft 365 tools to increase efficiency (e.g., dynamic dashboards for tracking performance indicators);
  • Monitor technology trends: identify tools or software that can simplify daily management (e.g., innovative cash register or ticketing solutions).

➢ Contribute to the smooth operation of the office:

  • Answer visitors’ calls and emails (and redirect them when necessary);
  • Monitor, develop, and maintain the after-sales service system;
  • Manage office supplies and equipment orders for staff;
  • Handle incoming and outgoing mail;
  • Support HR administration, particularly in the absence of the Executive Assistant (tracking and verifying hours worked by different departments, submitting payroll information).

Candidate Profile

Minimum education: Bac+2 (e.g., BTS in Accounting) with at least 2 years of experience in an SME;

  • Excellent interpersonal skills, autonomy, rigor, and responsiveness;

  • Strong proficiency in Excel and familiarity with the Microsoft 365 environment;

  • Knowledge of Navision / Business Central and comfort with ticketing software is a plus.

Contract Type: Permanent (CDI) / Part-time 80%, on-site
Location: Paris (11th arrondissement)
Start Date: February 2026
Compensation: Depending on profile, plus meal vouchers, health insurance, and additional benefits

To Apply for This Position

Please send your CV and cover letter by email to fanny.chiriacopol@atelier-lumieres.com